Add Validation Questions

What is a Validation Question? #

A Validation question must be answered in a specific format.

  • For example, for the Validation Question, “What is your email address?” the software checks to ensure the answer is given in the proper format for an email address.
  • Validation questions are not scored. They are used for collecting qualitative and demographic information from your respondents.

Create a Validation Question #

Start by entering the Assessment Generator editor.

First, select the “Edit” link in the menu underneath your assessment.

Edit simple assessment

Then click on the “Questions” tab at the top of the page.

assessment questions page

Click on the “Add Question” button.

Add assessment question

Alternatively, you can mouse over any existing questions and choose either the “Add Above” or “Add Below” links. These links will add your new question either above or below your existing question.

Select “Validated Text Entry” from the list of options and click “OK.”

Select Validated Text Entry Question Format

Enter Your Question #

Enter your question in the editor window and adjust the styling as desired.

Validated Text Question Editor Window

You can also include an image, video, symbols, and tables with your text.

Choose Your Validation Type #

Next, select whether you want to validate an email address, date, URL entry, or none.

Select Validation Type

Please note that only the format of the answer will be validated.

Our software cannot verify that the email address, date, or URL is accurate.

If you choose “none,” no validation will be done. This setting is handy when you want to ask a question that requires a one-line answer.

Notes on Email Validation #

Respondents must include an “@” symbol in their email address for their entry to be accepted.

Notes on Date Validation #

Validation capability varies widely depending upon which browser is used to complete the field. For example, Safari allows any free-form text to be entered at this time. Meanwhile, Chrome, Firefox, and Opera prompt the respondent to conform to an expected date format.

Notes on URL Validation #

Respondents must enter HTTP:// or HTTPS:// at the beginning of their entered URL to be accepted as the correct format.

Notes on Validation = “None” #

If you choose “none,” no validation will be done. This setting is handy when you want to ask a question that requires a one-line answer.

Another option is to use a Narrative question, where the respondent can provide an answer of any length using a text box.

Other Kinds of Validation #

It’s also possible to validate other data types, such as postal / zip codes and phone numbers. Since every country has differing formats for these data types, creating a solution that would work for everyone worldwide is challenging.

However, it can work if you’re confident that your respondents will respond in the same format. We can add a rule to your validation question to enforce your required format.

Don’t hesitate to contact us to explore this topic further.

Enter Field Prompt #

Next, enter a field prompt (optional).

Field prompt for validation question

If a field prompt is not entered, a blank line will be presented to the respondent when they view this question.

Assign Question to Section #

In the “Setup” tab, you can configure your assessment to display your questions by section. If you’ve done so, you’ll see a setting here to assign your question to one of your sections.

Assign Assessment Question to Section

Please note that sections control how questions are separated visually during the assessment. Sections do NOT affect scoring.

  • For Type or Multi-Type Assessment: To set up types or categories for scoring, create types on the “Types” tab. Learn more about types.
  • For Simple Assessment: If you need to create multiple categories or types and provide a separate score for each, please create a Type or Multi-type assessment.
    • We can help you convert your Simple assessment into a Type or Multi-type one. Please contact us for assistance.

Assign a Question Identifier #

This optional field enables you to reference the answer to a question.

Assign a Question Identifier

This field can display a respondent’s answer in the assessment results by invoking it as a merge code.

You can also use the question identifier to pass the answer through a webhook or Zapier integration to an outside application.

Question Required Setting #

Scroll down to see where you can require the respondent to answer the question.

Assessment Question Required Setting

If this box is unchecked, this question is optional, and the respondent can proceed to the next question without answering it.

Question Enabled Setting #

Next is the “Question Enabled” setting. Each question that you create will be enabled by default. You can disable individual questions in your assessment by unchecking this box.

Assessment Question Enabled Setting

Disabled questions will not be presented in your assessment.

Optional Question Notes Field #

Finally, there’s an additional text window where you can add notes that will appear below the question in your assessment.

Assessment Question Notes Field

You can also present your “Question Notes” with assessment results when you enable the “Show questions and responses” setting for the “Edit On-Screen Results,” “Edit Emailed Results,” and “Edit PDF Report” settings on the “Results” tab.

Save Your Question #

When you click the “Save” button to store your question settings, you are returned to the “Questions” tab, where you can see your recently-added question.

Example Validated Text Entry Question

 

Please review the rest of the User Guide to learn more about our software.

Thank you for choosing Assessment Generator!

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